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Photo Tours, Expeditions, and Workshops for Adventure Photographers
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REGISTRATION AND GENERAL INFORMATION Thank you for your interest in joining an Aspen Photo Workshops program. Workshops are intensive photographic learning experiences. The focus is on learning photographic techniques through excellent instruction and often includes lectures, slide presentations, and field demonstrations. Photo tours, specialty photo shoots, and photo expeditions are for all photographers, amateur through professional. These programs provide excellent classroom lectures and valuable experience in the field. Your trip leader will be available to those who need assistance with the basics and to those who are more experienced yet need assistance with identifying great photographs.
Pricing: All pricing for trips in is in U.S. dollars. Many of our trips are planned more than a year in advance and changes may be necessary, due to changes in supplier services, lodging, or other prices. These changes may cause unavoidable price increases. We reserve the right to amend prices without prior written notice. Should price increases become necessary, we will contact you immediately. Such price increases will not be deemed sufficient grounds for a refund other than stated in cancellation policy. Our rates are based on group size and if sufficient registration is not met, supplemental fees may be charged.
Lodging: Most APW workshops do not provide lodging and each participant will be responsible for lodging, securing that lodging, and paying for that lodging. Some of our specialty programs may include lodging and are based on double occupancy, unless otherwise stated. Lodging for several of our programs will have no space available for singles and double occupancy will be required no matter participant’s gender. Singles, when available, are more expensive and participants requesting single accommodations must pay supplemental charges. Our website provides details as to where a workshop will be held and the group will be staying. You are not required in most cases to stay there and may choose your own lodging locations. Should you wish to stay elsewhere, you are responsible for ensuring that you are up to date on meetings times and locations. APW will not be held responsible should you miss our specified rendevous times no matter where you are staying.
Air Travel: Air travel will be required for many workshop participants to attend and we strongly urge you to purchase trip insurance and/or refundable airline tickets. Aspen Photo Workshops reserves the right to cancel a workshop for any reason and at anytime. Aspen Photo Workshops cannot be responsible for any travel expense or non-refundable purchases, deposits, or reservations.
Transportation: Transportation is not included in any program unless otherwise specified. We will depart for our base location to our desired photographic sites so cars are considered part of your equipment. We will make every effort to assist in car pooling to reduce rental expenses. You will be asked upon registration if you would like your email address distributed to other program participants prior to program dates. This will allow those wishing to share car rentals or other expenses to coordinate. None of our programs include airfare to or from the programs starting locations, unless listed otherwise. Please carefully check program descriptions for details. We have been asked why we do not provide transportation during our workshops and the answer is that it would add $100 - $150 minimum to the workshop fee for each participant. In addition, some National Parks require commercial drivers licenses and/or separate permits to operate as a tour operator. We are not in the tour business.
Payments: Applications are accepted on a first come, first served basis. All tuition fees for workshops are due at the time of registration unless otherwise stated in writing. Payment plans may be worked out on an individual basis and in such cases the balance of entire fee is due 60 days prior to programs start date. Failure to pay balance within the above terms may be treated as your cancellation, as if in writing.
Program fees vary depending on the program as indicated on the website. Services for tours, expeditions, production seminars, and specialty photo shoots, vary depending on the program. All fees stated are for workshop/tours only and do not include airfares, transportation, meals, guides, film and processing, or guide gratuities, unless specifically mentioned in the workshop sales page. If a program needs to be canceled or the program is full, your deposit or fee will be returned in full. If a program is cancelled, Aspen Photo Workshops cannot be responsible for the refund of any fees other than actual workshop registration fees, such as non-refundable airline tickets, hotel and rental car deposits, and any other fees.
Refunds and cancellations will be as follows: The following guidelines will apply to cancellations and refunds. Our refund policy is determined by several factors including deposits we are required to make to hold your spot and the difficulty in filling a spot created by a cancellation on short notice.
All workshops unless states otherwise: cancel up to 30 days in advance and receive refund less $100 admin fee. No refund will be returned if cancelation is less than 30 days prior to workshop, unless your spot can be filled. In that case, your fees will be refunded less $100 admin fee. If you withdraw, your deposit or registration fee will be refunded by check, less an administrative fee ($100) and less any other non-refundable fees made on your behalf with other suppliers, vendors, government agencies, etc. If a vacated space is filled, participant will be refunded the entire fee less $100.00 administrative fee. Cancellation charges are non-transferable. If a program is cancelled or a program full, your deposit will be refunded.
Workshop Cancelations: Our programs are financially dependent on adequate class registration. Where minimum enrollment requirements are not met, the class will be cancelled and a refund given for your deposit / workshop payment. If we need to cancel a workshop you will be given a 30 day notice and receive a full refund of all payments. If a program is cancelled, Aspen Photo Workshops cannot be responsible for the refund of any fees other than actual workshop registration fees, such as non-refundable airline tickets, hotel and rental car deposits, and any other fees.
Health Considerations: Aspen Photo Workshops programs are within the capabilities of average people in good health. Some of our trips may require walking several miles over uneven trails, moving along rocky outcroppings, getting on and off a horse, stepping in or out of a wavering raft or boat, flying in small planes, hiking at high elevation, and other unknown tip conditions. By signing up for a workshop with Aspen Photo Workshop and by submitting a program deposit, you certify that you do not knowingly have any physical or conditions of disability that would create a risk for you and other trip participants. Once a trip has been confirmed and deposits received, medical circumstances will not be considered as exceptions to our cancellation policy. We assume no responsibility for medical care, emergency care, or dietary requirements.
Aspen Photo Workshops cannot guarantee or be held liable for weather conditions, landscape conditions, models reliability, hotel conditions, meal quality, airline delays, rental transportation, damage to photo gear and/or personal property, health of other trip participants, emergency medical care, dietary requirements, and cannot be held responsible for these.
We strongly recommend trip insurance. Programs begin on the date specified and normal check in times and end on the specified date at normal checkout times.
A registration form and liability waiver is required for some programs and is due 30 days prior to workshop dates. Space in any program cannot be guaranteed until said forms are received at our office.
TERMS AND CONDITIONS
Your application shall serve as a release of our liability and a
complete assumption of all risks by you and your heirs,
administrator, executors, successors, and assigns for all members of
your family and any persons accompanying you. Your submission of the
online registration form indicates that you are aware that travel,
wherever it may be and by whatever means, involves some inherent
risk of injury, illness, death, loss, or damage to personal
property, which may be caused by forces of nature, negligence or
actions of others, or other agencies.